Breweries have become more than just places to grab a pint; they’re community hubs, perfect for hosting memorable events. From intimate gatherings to massive celebrations, offering your space for events can be a fantastic revenue stream and a way to deepen customer loyalty. But pulling off a successful event, especially a larger one, requires careful planning. Here are some tips for brewery owners looking to dive into the event game:
1. Define Your Event Niche & Capabilities: Before you open your doors to bookings, decide what kind of events your space and staff can realistically handle.
- Capacity: Honestly assess your maximum comfortable capacity for both seated and standing events, considering fire codes and comfort.
- Amenities: What do you offer? A stage for live music? A projector for presentations? Outdoor space? Highlighting these can attract specific event types.
- Staffing: Ensure you have enough trained staff to manage event logistics, bar service, and customer inquiries without compromising your regular taproom operations.
2. Handling Large Parties with Finesse: Very large groups (think 50+ people) require extra attention.
- Dedicated Event Manager: For significant events, assign a single point of contact from your team. This streamlines communication and ensures nothing falls through the cracks.
- Staggered Service: If you have limited tap lines or staff, consider offering drink tickets or a limited menu for large groups to expedite service and prevent overwhelming your bartenders.
- Sectioning Off Space: Clearly delineate the event area from your regular taproom using ropes, signs, or even temporary dividers. This manages expectations for both event guests and regular patrons.
3. The “Bring Your Own Food” (BYOF) Dilemma: Many breweries don’t have full kitchens, making BYOF a common request.
- Establish a Clear Policy: Decide if you’ll allow outside food, and if so, what the limitations are. Will you provide plates/cutlery? Do you require guests to use licensed caterers?
- Partnerships: Consider partnering with local food trucks or caterers. This offers variety to your event hosts without the operational burden on your part, and you can even take a small commission.
- Cleanup: Factor in additional cleanup time and resources if guests are bringing their own food, or consider a “cleanup fee.”
4. Strategic Pricing for Profitability: Pricing your event space and services can be tricky.
- Tiered Packages: Offer different packages based on group size, duration, and included amenities (e.g., dedicated staff, specific beer selection, use of AV equipment).
- Hourly vs. Flat Fees: For smaller, shorter events, an hourly rate might work. For larger, longer events, a flat fee or minimum spend can be more straightforward.
- Per-Person Minimums: This ensures profitability, especially if you’re offering an open bar or food packages.
- Deposits & Cancellation Policies: Protect yourself with non-refundable deposits and clear cancellation terms.
5. Check with your insurance agent: Make sure every risk exposure is covered by the right insurance!
By thoughtfully planning and clearly communicating your event offerings, your brewery can become the go-to destination for unforgettable celebrations.
For more than 30 years, Beall Financial and Insurance Services, Inc., has been helping corporations and individuals protect their most important assets. The agency’s client base covers a spectrum of niche businesses, such as craft breweries, that require specialized insurance packages and knowledge. With offices in California and Indiana, Beall Financial and Insurance Services serves clients nationwide.